Terms of Service

Last updated: June 4, 2026

Welcome to LedgerBeaver. These Terms of Service ("Terms") govern your access to and use of the LedgerBeaver platform, including our website, web application, API, MCP server, and any related services (collectively, the "Service"), operated by LedgerBeaver, Inc., a Delaware corporation ("LedgerBeaver," "we," "us," or "our").

By creating an account, accessing the Service, or using any part of the platform, you agree to be bound by these Terms. If you are using the Service on behalf of an organization, you represent that you have the authority to bind that organization to these Terms. If you do not agree, do not use the Service.

1. Service Description

LedgerBeaver provides agent-native finance automation for small and medium-sized enterprises. The Service includes accounts payable (AP) automation with invoice extraction, matching, and approval workflows; accounts receivable (AR) management including invoicing and collections; a general ledger (GL) with journal entries and reconciliations; partner relationship management via The Dam; and an MCP-compatible API server that allows you to connect AI agents (such as Claude, ChatGPT, Cursor, or Gemini) to your financial data and workflows.

We provide the Service on a subscription basis with tiered plans as described on our pricing page. Features and limits vary by plan. We reserve the right to modify, add, or remove features from any plan with reasonable notice. If a change materially reduces the value of your plan, you may cancel without penalty.

2. Account Registration and Security

To use the Service, you must create an account with accurate, current, and complete information. You must be at least 18 years old and capable of entering into a binding contract. You are responsible for:

We provide MCP access tokens that grant your AI agents scoped permissions (e.g., AP, AR, GL, approvals). You are responsible for configuring these scopes appropriately and for all tool calls made using your tokens. LedgerBeaver is not liable for actions taken by your own agents, including incorrect payments, data modifications, or communications sent through the platform.

3. Acceptable Use

You agree not to use the Service to:

We reserve the right to suspend or terminate accounts that violate these provisions, with or without notice, at our sole discretion. Accounts terminated for cause are not entitled to refunds.

4. Payment Terms

4.1 Billing

Paid plans are billed monthly or annually via Stripe, our payment processor. By subscribing to a paid plan, you authorize us to charge your payment method on a recurring basis. All fees are in U.S. dollars and are non-refundable except as required by law or expressly stated in these Terms.

4.2 Pricing Changes

We may adjust pricing for any plan with at least 30 days' notice before your next billing cycle. If you do not agree to the new pricing, you may cancel your subscription before the change takes effect.

4.3 Free Plan

The Solo (free) plan has usage limits as described on our pricing page. We reserve the right to modify or discontinue the free plan with 30 days' notice. Using the free plan to circumvent paid plan limits (e.g., creating multiple accounts for the same entity) is prohibited.

4.4 Taxes

You are responsible for any applicable sales, use, value-added, or similar taxes on your subscription, except taxes based on LedgerBeaver's income.

5. Data Ownership and Intellectual Property

5.1 Your Data

You retain all ownership rights to the data you upload to or generate through the Service ("Customer Data"), including invoices, purchase orders, vendor information, financial records, and communications. We claim no ownership over your Customer Data.

5.2 Our License to Use Your Data

To provide the Service, you grant us a limited, worldwide, royalty-free license to access, process, store, and transmit your Customer Data. This license is strictly limited to what is necessary to operate, improve, and support the Service. We do not sell your data, train AI models on your financial data, or use your data for any purpose beyond providing the Service unless you explicitly opt in.

5.3 Our IP

LedgerBeaver and its licensors own all right, title, and interest in the Service, including its software, design, algorithms, documentation, trademarks (including the LedgerBeaver name and beaver logo), and all intellectual property rights therein. These Terms do not grant you any right to use our trademarks, copy our software, or reverse-engineer any part of the Service.

5.4 Feedback

If you provide feedback, suggestions, or ideas about the Service, you grant us a perpetual, irrevocable, royalty-free license to use that feedback for any purpose without obligation to you.

6. Third-Party Services

The Service integrates with third-party platforms, including but not limited to:

Your use of these third-party services is governed by their respective terms and policies. LedgerBeaver is not responsible for the availability, accuracy, or security practices of third-party services. We recommend reviewing Stripe's terms, your accounting software's terms, and your AI provider's terms.

7. Limitation of Liability

Important: LedgerBeaver processes financial data. This section is especially important — please read it carefully.

7.1 Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY LAW, LEDGERBEAVER DISCLAIMS ALL WARRANTIES, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE.

7.2 Financial Data Disclaimer

LedgerBeaver is a tool for automating financial workflows. We are not an accounting firm, financial advisor, or tax preparer. The Service does not constitute financial, tax, or legal advice. You are solely responsible for:

7.3 Liability Cap

TO THE MAXIMUM EXTENT PERMITTED BY LAW, LEDGERBEAVER'S TOTAL LIABILITY FOR ANY CLAIMS ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED DOLLARS ($100). THIS CAP APPLIES REGARDLESS OF THE THEORY OF LIABILITY — CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE.

7.4 Exclusion of Consequential Damages

IN NO EVENT SHALL LEDGERBEAVER BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS, LOST REVENUE, LOST DATA, BUSINESS INTERRUPTION, OR COST OF SUBSTITUTE SERVICES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

7.5 Acknowledgment

The limitations in this section are a fundamental part of the bargain between you and LedgerBeaver. They reflect the nature of the Service as a software tool (not a financial advisory service) and the pricing structure, which would be substantially different if these limitations did not apply. Some jurisdictions do not allow certain limitations of liability, so some of the above may not apply to you.

8. Indemnification

You agree to indemnify, defend, and hold harmless LedgerBeaver, its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to:

9. Termination

9.1 By You

You may cancel your account at any time through your account settings or by contacting support@ledgerbeaver.com. Cancellation takes effect at the end of your current billing period. You will retain access until that date. We do not provide prorated refunds for mid-cycle cancellations.

9.2 By Us

We may suspend or terminate your account with 30 days' notice for any reason. We may terminate immediately if you breach these Terms, violate the law, or if we reasonably determine that your continued use poses a security risk or could cause harm to us, other users, or third parties.

9.3 Effect of Termination

Upon termination, your access to the Service will cease. We will retain your Customer Data for 30 days after termination, during which you may request an export. After 30 days, we will delete your data, subject to our legal obligations to retain certain records (e.g., transaction logs required for tax purposes).

10. Dispute Resolution

10.1 Governing Law

These Terms are governed by the laws of the State of Delaware, without regard to its conflict of law principles. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

10.2 Informal Resolution

Before filing any formal legal claim, we encourage you to contact us at legal@ledgerbeaver.com to attempt to resolve the dispute informally. Both parties agree to work in good faith to resolve disputes for at least 30 days before proceeding to arbitration.

10.3 Binding Arbitration

Any dispute not resolved informally shall be resolved by binding arbitration administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules. The arbitration shall take place in Wilmington, Delaware, or via videoconference if both parties agree. The arbitrator's award shall be final and binding, and judgment may be entered in any court of competent jurisdiction.

10.4 Class Action Waiver

ALL CLAIMS MUST BE BROUGHT IN THE PARTIES' INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, COLLECTIVE, OR REPRESENTATIVE PROCEEDING. THE ARBITRATOR MAY NOT CONSOLIDATE MORE THAN ONE PERSON'S CLAIMS.

10.5 Exceptions

Either party may seek injunctive or equitable relief in a court of competent jurisdiction for claims related to intellectual property infringement, data security breaches, or unauthorized access to the Service, without first engaging in arbitration.

11. Service Availability and Modifications

We strive to maintain high availability but do not guarantee uninterrupted access. We may need to perform scheduled maintenance, and we will use reasonable efforts to provide advance notice (typically via our status page or in-app notification). We also reserve the right to modify or discontinue any feature or API endpoint with reasonable notice, particularly for features labeled "beta" or "experimental."

12. Changes to These Terms

We may update these Terms from time to time. For material changes, we will notify you at least 30 days in advance via email and/or in-app notice. Your continued use of the Service after the effective date constitutes acceptance of the updated Terms. If you do not agree with the changes, you must stop using the Service and cancel your account before the changes take effect.

13. General Provisions

14. Contact

If you have questions about these Terms, please reach out:

These Terms are effective as of June 4, 2026, and supersede all prior versions.